What Is A Catering Invoice And When To Use One?

free catering invoice template

Download this if you have already installed the Microsoft Store edition of Invoice Manager for Excel, and are looking for additional customized templates. Send the invoice you downloaded from here for free to get your payment on time. Make sure you give priority to the inquiry from the prospective client to convert to business. Customers check for quotation across and you need to pay attention in providing the right detail to attract them. Likewise, you must think and understand all the factors before you make a menu for your catering business.

This is the invoice template you need to list all the extra touches you provide for special dinners. Just add lines to customize your invoice for any client. Fill in what services you provided in the blank, customizable fields. This helps your clients understand or remember what they ordered.

  • Assign each invoice you issue with a unique invoice number, and document the invoice number directly on the invoice and in your records.
  • Then why not try this self-employed invoice template from Jotform.
  • When a caterer receives an inquiry, they should take it as an opportunity to prove their chops by asking the right questions and demonstrating mastery of the trade.
  • With hundreds of thousands of products available and millions of orders shipped, we have everything your business needs to function at its best.

Creating an invoicing template at the start helps set your catering business up for success. If you don’t know where to begin, you can look to a free invoicing template for guidance. Look for an invoice tool that you can customize and download. There you have it – a quick and easy guide to creating a proper catering invoice.


Format And Specification

Here are some main invoicing tips that help you create a professional and effective invoice. Food is your passion, along with great customer service. You work hard to ensure everyone has a great experience at all the events you cater – so make sure your invoices work equally as hard for you. Step 4 – The details of the customer may be typed by their name, company name, street address, city, state, zip code, and telephone number. No matter what kind of catering service you provide, there’s a template for you. Catering is a restaurant’s biggest ticket service, so you want it to go off without a hitch.

That’s why it’s also important to consider each step and acknowledge the different details that you need to mention or include in your catering invoice. Otherwise, your client might not pay you for a particular item since you didn’t include them in your invoice. Having a catering business is a very busy undertaking. Aside from the food, decorations, and logistics, there is also tracking the costs that will be billed to your clients. Download the free catering invoice template from Agiled and send professional invoices to your customers.

Excel Of Invoice Template

Through the catering invoice, the client can know the expected services charge earlier, which results in a good relationship between the caterer and the client. Use this elegant and editable invoice template to bill your clients, and get paid immediately. Excel templates are easy to make and it will be quick to do any calculation. The inbuilt tables and math formula in excel sheet will help you design your own invoices in no time. However, after GST was introduced the bill format has changed as given below.

  • If you want to create it from scratch, search for any catering invoice template available online and use it as a reference.
  • Ok, when you think of invoice, then you will know that it must contain the cost details, address detail and the bank details.
  • This is why the customizable catering invoice template offered by WeInvoice is chosen by all the successful caterers out there.
  • Customers are not fond of surprise fees, so if you have any service charges, be up front with your customers before including them on an invoice.
  • Some notable examples include buffet-style service, sit-down service, tray-passed appetizers service, and other dining events.

Obtaining a liquor license is not easy in most States and will require hefty fees and a thorough background check. Not Required – If the caterer acts as the middle person and provides food prepared to serve, then a license is not required.

Blank Invoice Templates For Small Businesses

Creating a catering invoice with Agiled is a matter of a few minutes. Get a free catering invoice template from Agiled today and start billing your client quickly and systematically. Now you can quickly create and send well-designed, detailed, and clear invoices to your clients with this stylish and editable invoice template. You expertly and efficiently cater meetings, events, and celebrations for your corporate clients. Keep your catering business running just as efficiently by downloading this free invoice template to bill all your clients. The caterer will go over the event and what kind of event the client would like to create. The invoice will provide all of the pricing and service information needed, as well, an attached document that will collect all of the client’s preferred payment information.

We recommend choosing the sample catering invoice template that’s the best fit for you, your services and your customers. The form must be filled and sent to the responsible for payment person by e-mail, fax or may be printed and sent by legal address. No matter what type of business you operate, you can easily create and send invoices using these free invoice PDF templates. Each invoice template will instantly convert submitted information into professional PDF invoices. With your invoices saved as downloadable PDFs, you’ll be able to email them directly to customers or print them to give in person.

What’s the difference between an invoice and a receipt?

Invoices are issued prior to the customer sending the payment, whereas a receipt is issued after the payment has been received. The invoice acts as a request for payment, and the receipt acts as a proof of payment. … Both documents should be clearly labelled as “Invoice” or “Receipt”.

Create a professional catering invoice with this customizable template. Simply fill out the invoice with your information, download the invoice in the format that works best for you (.doc, .xls, or .pdf), and send it off. The client’s name, company name, billing address, and contact numbers should be among the details listed on the first few lines of the invoice. Ensure you also list the event date, unique invoice number, and customer identification number . Billing InvoiceThis billing invoice template is suitable for any medical institutions, hospitals, clinics, and other health organizations. It contains basic information such as hospital details, patient details, date, invoice number, description, amount and total.

Related Templates

Having a professional catering invoice template not only makes the job easier, but it also looks impressive to your client. If you want your catering business to look professional, it is time that you keep a catering invoice template ready with you. Download the free catering invoice template available on any invoicing platform. If you plan to create an invoice via ReliaBills, visit create a free account. If you want to create it from scratch, search for any catering invoice template available online and use it as a reference.

Come up with a unique invoice number and add it to the top with the invoice date. The kitchen is your showroom, so we understand that you’d rather spend time there than in the office creating invoices. Freelance writers bill in a variety of different ways.

Alternatives To Using Catering Invoice Templates

Your preferred method of payment A description of the work you performed. This does not to be detailed, but should make it clear what you’re referring to (for instance, “corporate catering,” “gala catering,” “on-set catering,” etc.). Offering alcohol can be tricky if you have yet to acquire a proper liquor license. The licensing rules for catering services will vary by state. However, you can fill out one-day permits for wine and beer.

free catering invoice template

A catering invoice is used to bill your clients for the catering services you provided. With the use of a catering invoice, free catering invoice template caterers make sure that the clients can pay the dues on time and the clients can understand the pricing transparently.

Creating your invoices is easy with the catering invoice template. Start by downloading the free template, then customize it to suit the client or gig. In the table, enter the number of times each service was ordered, a short description of each, the cost of one service, and the total for each . Add up all amounts and enter the result into the “Subtotal” field.

Getting paid quickly with multiple payment options and faster deliverability. Foggy bottom donation request application guidelines giving back to our community comes naturally. We strive to support local organizations which focus on health and human services, education, environmental preservation, hunger relief, the arts… Not Required – If the caterer is to be serving non-alcoholic beverages, a license is not required. The caterer can purchase soda and juice drinks from a wholesaler or Sam’s club and re-sell them to the event’s host. A caterer needing to be licensed depends entirely on how they prepare and supply the event with food and drinks.

You can gather the billing information, shipping information, invoice details by using this invoice form template. Create a catering bill that lets your clients know what they owe for your services, but can be kept in your files as an accurate financial record. Receipts are extremely helpful when it comes to filing taxes. Our sample invoices will truly lighten your load when it comes to bookkeeping for your catering business. There is no question that you’re a master in the kitchen, but are you a master at invoicing? Download the free Catering Invoice Template to create and send professional invoices in minutes. After catering an event, you deserve to get paid the right way.

Create an invoice that accurately reflects your graphic design skills. Another way to prevent getting this page in the future is to use Privacy Pass.

How much does it cost to cater for 50?

If you have 50 guests or more, expect to pay between $20-$40 per person for regular catering. You can save on costs with food truck or pop up options, which will run between $10-$25 per person (depending on the type of food).

Numbering your invoices makes it easy to track payments and keep your accounting records straight. Numbered invoices help ensure that your business income is properly documented when it comes time to pay taxes. Assign each invoice you issue with a unique invoice number, and document the invoice number directly on the invoice and in your records.

How To Use Invoice Templates To Create Professional Invoices

You are a master at food preparation, transportation, and set-up for any size catering job – so you don’t need to be a master at invoicing too. Download, customize, and send this invoice to all your catering clients.

free catering invoice template

Simple InvoiceYou’ve done the work — now it’s time to get paid. No matter which industry you work in, Jotform’s Simple Invoice PDF Template lets you generate polished invoices at the touch of a button. Have customers fill in a form with their contact details, chosen products, and payment details to instantly generate professional PDF invoices. You can even accept online payments or collect e-signatures for added security. By automating your invoicing process with our Simple Invoice PDF Template, you’ll streamline your workflow and impress customers with your efficiency. Every catering and food service business is different. That’s why there are a few different types of invoices that you can create as a caterer.

free catering invoice template

Invoices are commercial documents of billing notices sent to customers in relation to a service made or a product sold. It contains itemized information of the transaction and the total amount that is payable to the service provider or the seller. An invoice is an evidence of sale or service rendered. Download the free catering invoice template from Agiled and get started today.

  • Ensure you also list the event date, unique invoice number, and customer identification number .
  • Use this template given here to get the payment for his services individually.
  • Finally, enter the number of days the client has to pay the full invoice amount followed by any comments / instructions the caterer has for the client.
  • The consultancy service table shows the service description, number of hours rendered, rate per hour, and the amount.
  • We strive to support local organizations which focus on health and human services, education, environmental preservation, hunger relief, the arts…

Then you can either print and mail the invoice to your customer’s billing address, or send the invoice to your customer’s email address. Be sure to track your sent invoices, making note of when the invoice was issued and when payment is due.

While we set up your account, please remember to verify your account by clicking on the link we sent to your registered email address. Beyond these important requirements, you can adjust your invoices to meet the needs of your business. Require manual follow up for payment reminders and past-due payment notifications.

Send to patients automatically with an autoresponder. Catering is when an individual or company provides food and drinks to an event such as a wedding, banquet, or other occasions.